by Angela Lima, BS, CCS, CDIP, COC, CIC, AAPC-Approved Instructor

Changes to the ICD-10-CM and ICD-10-PCS code systems and guidelines for FY 2023 have been released. Many coders are busily reviewing the updates and making preparations for implementation on October 1. For those of us who live neck-deep in coding it is an exciting time.

While not as overwhelming as some years, FY 2023 code updates carry a few significant changes we will all do well to prepare for. How can you make the most of the time between now and October 1 to ensure your staff, your providers, and your revenue cycle are prepared?

Know what the changes are
Now is the time to study the updates and know what they mean. While significant changes to how diagnoses or procedures are coded tend to jump out, even a simple word change, a slight change to the guidance, needs to be understood in detail.

For example, while everyone may be focusing this year on expansion of the Dementia categories F01, F02 and F03, Lynn Kuehn, author of our FY 2023 Updates for CM and PCS reminds us that sometimes it is the little things, like a change to a code title. For example, gangrene is now included in these codes:

– K35.32 Acute appendicitis with perforation and localized peritonitis, and gangrene, without abscess
– K35.33 Acute appendicitis with perforation and localized peritonitis, and gangrene, with abscess

Model the impact of the changes on your organization
As mentioned, the dementia categories, F01, F02 and F03 have undergone significant expansion this year. Guidelines explaining documentation requirements have also been added. It is important to be sure to understand these changes.

Even without such a significant and publicly visible change, coders are the front line to ensure their organization is ready to work with the new rules on October 1. We recommend taking the new codes and guidelines out for a spin: use your own cases and code them according to the changes. How does the documentation need to be improved to support the new rules? What changes to the charge master or billing system will need to occur? What will these new rules do to the reimbursement your organization is counting on? How do changes to codes or guidelines affect previous Coding Clinic advice?

Determine who else needs to know
By understanding the changes to the coding system well before implementation, coders have the opportunity to ensure everyone who needs to know ahead of time does. The coder, as the one within the organization most knowledgeable about the coding system, is best positioned to help everyone prepare.

  • Providers. A significant change to the definition of a code might require providers to document additional information in their progress notes. Knowing this ahead of time saves everyone a query.
  • Auditing and CDI. The auditing or CDI teams can start now to incorporate the FY 2023 changes into their target list. Don’t wait for the outside auditors! Preparing now will help reduce rejected claims and claw-backs in the future.
  • Revenue Cycle. The revenue cycle team can evaluate their systems to ensure they are ready to flip the switch on October 1 and accommodate the changes.

Make use of the time you have
One of the challenges of being a coder is having to often carry two years of code sets in your head and know when to apply each. Our world will change slightly on October 1 and coders need to be prepared. Investing the time now will avoid problems later.

If you are responsible for a team of coders, preparation is key to position your organization for ICD-10 FY 2023 update success.

  • Determine who needs to learn what. All coders, auditors and CDI need to know the changes to ICD-10-CM, the diagnosis coding system. In addition, your inpatient coders, as well as inpatient auditors and CDI need to know the changes to the ICD-10-PCS procedure coding system.
  • Give them tools. Anyone studying the updates will need access to the new code set and guidelines. It can be slow-going if they are studying on their own. Courses that explain the changes, what they mean, and how to apply them will give your coders a head start on the knowledge and confidence they will need to apply the FY 2023 changes. (Libman Education has in-depth and detailed courses on the FY 2023 updates.)
  • Give them time. Really understanding the code updates is not a one-and-done activity. It takes a bit of study and a bit of practice, but it will be time well spent.

As you prepare for the FY 2023 code sets, remember that your organization is counting on you. You can do it!

COUNTDOWN: ICD-10-CM/PCS Code Changes begin in about 5 Weeks
With only about 5 weeks left before October 1, time is running out to prepare for the ICD-10-CM and ICD-10-PCS code changes. Are you ready? Proactively prepare now with the Libman Education FY 2023 Code Updates. Learn more here.